We are seeking vendors to participate in our big annual fundraiser: Sweets, Spirits & Sparkles!

1. Times:
   • Optional Set Up Time – Friday, December 6 from 2:00 – 5:00 pm
   • Set Up Time – Saturday, December 7 from 8:30 am to 9:45 am
   • Primary Shopping Hours – 10:00 am to 3:00 pm
   • Break time – 3:00 – 4:00 pm – Vendors can choose to break down their booth and leave OR vendors can choose to take a break and be back by 4:00 pm
   • Optional Secondary Shopping Hours – 4:00 – 8:00 pm during the Wine Stroll and Taste of Bonham
   • Final break down – 8:00 pm

2. Vendor registration fees: $25 for Members or $40 for Non-Members.
3. Commission – The CAC will process all sales and retain a 20% commission. There should be no individual transactions happening in the midst of the sale floor.
4. Labeling – All items for sale must be clearly labeled with price and vendor name.

 5. Vendors are asked to remain setup for the entire duration of the event. Tear down time can either be at 3:00 pm or 8:00 pm only. Vendors who choose to tear down at 3:00 pm should aim to be completely done by 4:00 pm before the Wine Stroll shoppers begin arriving.    

6. Unless you have made arrangements with Sandy or Kristi in advance to leave unsold items with us for the gift shop, please plan on taking the remainder of your items with you when you leave.

7. Checks & W9 Form – Checks will be disbursed to all vendors as soon as possible after the event, and the CAC will retain our standard 20% commission. We must have a W9 on file for all vendors before checks may be distributed; please complete attachment and return with vendor application.

8. Tables & Chairs – Each vendor space consists of one 6’table and 2 chairs. Additional spaces can be reserved if need be. Vendors may bring stands to display merchandise as long as other vendors are not infringed upon.
9. Sale process for the event is as follows:
   1. For each customer, list a description and the price of each individual item they are purchasing.
   2. Each vendor will receive a book of 3-copy receipts to track transactions. Please write your name as “Received By” at the bottom of every receipt so that sales can be allocated properly.
   3. Draw a line underneath the last item and circle the labeled subtotal of all items.
   4. It will not be necessary for vendors to calculate sales tax as it will be handled during the final checkout process.
   5. Retain only the pink copy for your records, giving the top two (white and yellow) copies to the customer. Direct them to bring all receipts the office to pay once they have finished shopping.

Please Note: We will do our best to catch any errors in subtotals during the checkout process, but will not be held responsible for mistakes in addition of subtotals vendors make when writing tickets.

10. Promotion:
    1. The Center will promote the event through press releases, emails, social media, our website, etc.
    2. Vendors are strongly encouraged to also promote the event through their own social media, etc. Vendors are strongly encouraged to like, comments, share and tag the Creative Arts Center in posts on Facebook and/or Instagram and the Center will do the same for the vendor pages.
    3. Our Facebook page is “Creative Arts Center” and Instagram is @CreativeArtsCenterBonham.
    4. Please let us know if we can include you as a co-host of our event on Facebook.

11. Vendor Agreement – I have read the rules and regulations of Sweets, Spirits, & Sparkles Grand Bazaar and agree to abide by them. I take full responsibility for myself, any person with me and my product(s). I give my permission for photos and media of myself and my products be shared by the Creative Arts Center. I hereby release the Fannin Community Foundation, the Creative Arts Center and any workers or volunteers associated with this event from any and all liabilities arising from any occurrences, claims, losses, theft or damages resulting from participation in this event.
12. Food & Beverages – please note, we do not have plans to provide lunch for the vendors this year. We advise vendors to either pack and bring the food and beverages of their choice or make plans to have someone bring these items to you during the day or make plans to order from some place that will deliver.  If you need suggestions of nearby food establishments, we will be happy to provide that to you. Also, if you plan to stay for the Wine Stroll shopping hours, please note that during the break from 3:00 – 4:00 pm, you can choose to leave the center to go get food and drink off site.
13. Wine Stroll and Taste of Bonham – this year the CAC has opted to participate in this event hosted by the Bonham Chamber. Vendors have the option of staying for this additional shopping time or not.  During this time (4:00 – 8:00 pm) there will be a winery set up at our center and there will be food provided too.  Wine stroll participants will purchase tickets and pick up a special glass and pass at the Chamber offices before visiting all the sites around the downtown area.  When these guests come in to get their wine and snacks, most will likely stay here for a little while and will likely be interested in checking out our gallery, gift shop and vendor tables.  These extra hours could bring in more sales for each vendor.  But if staying would make too long of a day for you, you are certainly welcome to pack up at 3:00 pm.
14. Assigned spots – this year we will assign tables to each vendor. Vendors who do choose to stay for the wine stroll shopping time will likely be given preference to be in the main gallery.  Although is the majority of vendors opt to stay, we could have many in the middle gallery as well.  We will be strategic in where we place the vendors who will be leaving at 3:00 pm, as we will want the place looking good for the wine stroll guests and we would not want awkward looking empty spots.  If you have any special preferences or needs in where you will be located, please communicate directly with our Director Sandy Barber about that before November 22.
15. QUESTIONS – Please direct questions to Sandy or Jaye or Kristi at the Creative Arts Center 903-640-2196 or [email protected]